Executive Assistant

Description

Executive Assistant

Job Summary

The purpose of this position is to provide advanced-level administrative support to the President, Michael Braswell, Retail Energy for Southern Company Gas, and its subsidiary SouthStar Energy Services. The incumbent will be required to instill confidence and trust by proactively identifying administrative needs and ensuring they are met.

Representative Duties and Responsibilities:

• Provides executive support to President, Retail Energy, SouthStar Energy Services; schedules and maintains complex calendar; schedules internal and off-site meetings; coordinates rescheduling to meet business demands and time constraints; ensures President fulfills business and personal meeting obligations

• Plans travel logistics; schedules travel arrangements (e.g., air, hotel, ground transportation, restaurants)

• Monitors in-coming phone calls and email; responds or forwards as appropriate; highlights messages requiring follow-up or approval; ensures timely responses

• Processes confidential information; maintains confidentiality (e.g., SoCo Gas Management Council Meeting agenda items, potential business opportunities, executive pay/issues/decisions, Board decisions)

• Independently drafts standard/routine correspondence; reviews correspondence, reports, and/or presentations prepared by others for the President, Retail Energy.

• Oversees administrative functions of the office to include preparing and processing employee information and purchasing activities, along with processing invoices; reviews and reconciles purchasing card expenses; enters and approves information in Oracle.

• Serves as executive liaison for addressing customer service inquiries; research, resolves, and responds to inquiries with minimal assistance; maintains a record of external customer inquiries and resolutions; provides updates to President, Retail Energy.

• Coordinates and schedules logistics for meetings (e.g., conference rooms, refreshments, audio-visual equipment, registration fees, participant invitations, travel reservations)

• Coordinates special projects or assignments as requested

• Strong customer service when working with leaders, partners, and employees; willing to help others when needed, not just the President, Retail Energy.

Education and Experience

Required:

• 5-10 years of experience supporting a Director or above

Preferred:

• BA/BS degree

• 5-7 years supporting a Vice President or above

Skills Required:

• Demonstrated ability to handle information in a sensitive and confidential manner

• Demonstrated ability to work with all levels of the organization and the Board of Directors

• Demonstrated ability to work independently

• Strong judgment and discretionary skills

• MS Office - advanced proficiency (Word, Excel, PowerPoint)

• Oracle - intermediate proficiency

• Interpersonal skills

• Time management (planning, scheduling, prioritizing) skills

• Demonstrated ability to master new business systems/software applications

• Ability to prioritize, coordinate and schedule various tasks in a dependable and organized manner with little direction

• Strong organizational skills. Ability to manage several tasks and projects at once in a fast-paced, deadline-driven environment

• Exceptional attention to detail and the bigger picture, with a strong focus on quality control

Driving Results:

• Comfort working in and ability to thrive in an ever-changing environment where projects may change over time and sometimes abruptly

• Motivated by supporting others, leading from behind the scenes

• Anticipate challenges/obstacles and proactively problem solve

• Thrives when working on high-impact, complex, fast-paced initiatives

Working Conditions/Physical Requirements:

• Keyboarding 80 - 85%

• Travel = Occasional

• On-call = Flexibility to work beyond core business hours to complete all required tasks

• Hybrid work environment, in the office/onsite, 3 days per week and subject to change per business needs

Disclaimer:

This information describes the general nature and level of work performed by employees in this job. The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required in the job. Reasonable accommodations may be made to qualified disabled individuals for performance of essential duties and responsibilities.

Southern Company Gas provides for the energy needs of millions of U.S. households and businesses. As the largest natural gas-only distribution company in the United States, with more than 150 years of history behind us, we're working to ensure that Americans have access to an abundant, safely delivered supply of natural gas for decades to come. We offer our customers a wide range of energy services under one umbrella: There are currently four utilities and one deregulated business, SouthStar.

Southern Company (NYSE: SO) is America's premier energy company, with 46,000 megawatts of generating capacity and 1,500 billion cubic feet of combined natural gas consumption and throughput volume serving 9 million customers through its subsidiaries . The company provides clean, safe, reliable and affordable energy through electric operating companies in four states, natural gas distribution companies in seven states, a competitive generation company serving wholesale customers across America and a nationally recognized provider of customized energy solutions, as well as fiber optics and wireless communications . Southern Company brands are known for excellent customer service, high reliability and affordable prices that are below the national average. Through an industry-leading commitment to innovation, Southern Company and its subsidiaries are inventing America's energy future by developing the full portfolio of energy resources, including carbon-free nuclear, 21st century coal, natural gas, renewables and energy efficiency.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Field: Administrative & Clerical

Job Type: Standard

Primary Location: Georgia-Metro Atlanta-Atlanta

Operating Company: SouthStar Energy Services

Job Type: Standard

Travel (Up to...): Yes, 25 % of the Time

Work Location(s):

Southern Company Headquarters - 30 Ivan Allen Jr. Blvd. NW (30ATLANTA)

30 Ivan Allen Jr. Blvd. NW

Atlanta, 30308

Req ID: SES2000005