Senior Office Assistant

Description

Basic Function:

Provides a variety of advanced level administrative support to department(s) or service center. The primary work location will be the Atlanta Service Center.

Representative Duties and Responsibilities:

• Answers telephone calls; opens and distributes mail; performs word processing tasks; prepares documents; maintains files; orders supplies; reviews and/or verifies payroll; performs photocopying as required

• Prepares and enters purchase orders into PeopleSoft Financials; processes and tracks vendor invoices to ensure payment; tracks paid invoices for budget reconciliation and planning

• Reviews departmental budget and compares actual expenses to plan; identifies and reports variances

• Serves as purchasing card coordinator; reconciles corporate credit card statements; enters into PeopleSoft Financials or forwards to Accounts Payable department

• Prepares and/or reviews expense reports; enters into PeopleSoft Financials

• Processes a variety of confidential and sensitive information (e.g., financial plans)

• Sets up and maintains calendar for Manager; helps prioritize events; tracks appointments; prepares materials required for presentations and meetings

• Coordinates and/or sets-up events and meetings; sends invitations and reminders; arranges for refreshments and audio-visual equipment; prepares agenda, documents, and PowerPoint presentations; performs room setup

• Creates and maintains spreadsheets, databases, and presentations; performs queries; compiles data and prepares reports as requested

• Provides customer service, internally and externally; represents the department: answers questions, provides information, resolves issues, provides follow-up

• Makes travel arrangements; tracks itineraries and travel documentation

• Performs other support duties specific to functional department

Specialty Area:

• May orient, train, assign and check the work of lower level employees.

Ed ucation and Experience:

Required:

• High school diploma or GED

• 2-4 years support or administrative experience

Or

• Equivalent academic education and experience

Skills:

Required:

• MS Office Suite – intermediate proficiency

• PeopleSoft Financial and Human Resources – basic proficiency

• Ability to communicate with all levels of a diverse organization

• Flexibility

• Attention to detail

Certifications/Licenses:

• None required

AGLR Success Factors:

• Executing for Results

• Collaboration and Building Relationships

• Learning and Thinking

• Industry Knowledge/Business Acumen

• Honoring Corporate Values & Standards

Working Conditions/Physical Requirements:

• Keyboarding = 60-80% Constant

• On-call = none

• Travel = none

Disclaimer:

This information describes the general nature and level of work performed by employees in this job. The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required in the job. Reasonable accommodations may be made to qualified disabled individuals for performance of essential duties and responsibilities.

Southern Company Gas is a wholly owned subsidiary of Atlanta-based Southern Company (NYSE:SO), America’s premier energy company. Southern Company Gas serves approximately 4.5 million natural gas utility customers through its regulated distribution companies in seven states and more than 1 million retail customers through its companies that market natural gas and related home services. Other nonutility businesses include asset management for natural gas wholesale customers and ownership and operation of natural gas storage facilities. For more information, visit Southern Company Gas at southerncompanygas.com .

Southern Company (NYSE: SO) is America's premier energy company, with 44,000 megawatts of generating capacity and 1,500 billion cubic feet of combined natural gas consumption and throughput volume serving 9 million electric and gas utility customers through its subsidiaries. The company provides clean, safe, reliable and affordable energy through electric utilities in four states, natural gas distribution utilities in seven states, a competitive generation company serving wholesale customers across America and a national recognized provider of customized energy solutions, as well as fiber optics and wireless communications. Southern Company brands are known for excellent customer service, high reliability and affordable prices that are below the national average. Through an industry-leading commitment to innovation, Southern Company and its subsidiaries are inventing America's energy future by developing the full portfolio of energy resources, including carbon-free nuclear, 21st century coal, natural gas, renewables and energy efficiency, and creating new products and services for the benefit of customers. Southern Company has been named by the U.S. Department of Defense and G.I. Jobs magazine as a top military employer, recognized among the Top 50 Companies for Diversity by DiversityInc, listed by Black Enterprise magazine as one of the 40 Best Companies for Diversity and designated a Top Employer for Hispanics by Hispanic Network. The company has earned a National Award of Nuclear Science and History from the National Atomic Museum Foundation for its leadership and commitment to nuclear development and is continually ranked among the top utilities in Fortune's annual World's Most Admired Electric and Gas Utility rankings. Visit our website at www.southerncompany.com.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Field: Administrative & Clerical

Job Type: Standard

Primary Location: Georgia-Metro Atlanta-Atlanta

Operating Company: Atlanta Gas Light

Job Type: Standard

Travel (Up to...): Yes, 25 % of the Time

Union Covered: No

Work Location(s):

Atlanta Service Center - 2505 Brannen Road (2505AtlantaCODE)

2505 Brannen Road

Atlanta, 30316

Req ID: AGL2000029