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Southern Company Sr. Administrative Assistant - Legal in Atlanta, Georgia

Sr. Administrative Assistant - Legal

Description

Job Summary:

The purpose of this position is to provide advanced-level administrative support to executives (VP/SVP/EVP) and the board of directors of AGL Resources and subsidiaries

Functional Expertise:

  • Plans and coordinates logistics for meetings, trainings and special events (e.g., conference rooms, refreshments, audio-visual equipment, participant invitations).

  • Coordinates travel arrangements for Associate General Counsel (e.g., air, hotel, ground transportation, restaurants).

  • Frequently communicates with and resolves issues for members of Associate General Counsel’s team on a variety of matters.

  • Coordinates office administrative functions including the preparation and processing of employee information (e.g., enters time in PeopleSoft), budget tracking and variance analysis; maintaining and filing legal documents in LegalTracker; maintains office supplies; process invoices for payment.

  • Provides administrative support for preparing quarterly and other periodic reports and presentations using MS Word, Excel and PowerPoint

  • Responsibility for special projects or assignments unique to Associate General Counsel’s team

  • Coordinates purchasing card activities; reviews and reconciles purchasing card expenses; enters into PeopleSoft Financials for payment processing.

  • Maintains and administers various TEAMS and SharePoint pages

  • Administers the assignment of cell phones, laptops and other hardware (as applicable); update team contact list.

Business Acumen:

  • Provides administrative support to associate general counsel and direct reports; prepares, reviews, and updates correspondence including letters, memorandums, reports, and presentations; answers and screens in-coming phone calls; reviews and screens email; updates organizational charts.

  • Schedules and maintains calendar; schedules internal and external meetings; coordinates rescheduling to meet business demands and time constraints; ensures Manager fulfills business and personal meeting obligations.

  • Develops standard and ad-hoc reports; analyzes and summarizes data for management use.

  • Serves as administrative resource for internal employees; provides information on location of Company and team policies, processes and procedures

  • Processes confidential information; maintains confidentiality.

Engagement:

  • Serves as liaison for addressing internal team and client inquiries; research, resolves, and responds to inquiries with minimal guidance.

  • Serve as team liaison and resource for document collaboration technology

Education, Certifications/Licenses:

Required:

  • High school diploma or GED

Preferred:

  • Associates degree in Business or Office Administration

  • Notary Public

Related Work Experience:

Required:

  • 3-5 years experience supporting a senior manager and team

Preferred:

  • 3-5 legal administrative assistant experience

Applicant may possess a combination of equivalent education and work experience.

Specific Skills & Knowledge:

Required:

  • Demonstrated ability to handle information in a sensitive and confidential manner

  • Demonstrated ability to work with all levels in the organization

  • Demonstrated ability to work independently

  • Highly organized and demonstrated ability to multi-task

  • Judgment and discretionary skills

  • MS Word - intermediate proficiency

  • MS PowerPoint - intermediate proficiency

  • MS Excel - intermediate proficiency

  • PeopleSoft Financials - intermediate proficiency

  • Time management skills

Working Conditions/Physical Requirements:

  • Office Support

  • Keyboarding = 80-90%

  • Travel = occasional 1-33%

  • On-call = ocassional 1-33%

Disclaimer:

This information describes the general nature and level of work performed by employees in this job. The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required in the job. Reasonable accommodations may be made to qualified disabled individuals for performance of essential duties and responsibilities.

Southern Company Gas provides for the energy needs of millions of U.S. households and businesses. As the largest natural gas-only distribution company in the United States, with more than 150 years of history behind us, we're working to ensure that Americans have access to an abundant, safely delivered supply of natural gas for decades to come. We offer our customers a wide range of energy services under one umbrella: seven regulated utilities as well as non-regulated businesses that offer retail, wholesale and storage services.

Southern Company (NYSE: SO) is a leading energy company serving 9 million customers through its subsidiaries as of Jan. 1, 2019. The company provides clean, safe, reliable and affordable energy through electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company serving wholesale customers across America, a leading distributed energy infrastructure company, a fiber optics network and telecommunications services . Southern Company brands are known for excellent customer service, high reliability and affordable prices below the national average. For more than a century, we have been building the future of energy and developing the full portfolio of energy resources, including carbon-free nuclear, advanced carbon capture technologies, natural gas, renewables, energy efficiency and storage technology. Through an industry-leading commitment to innovation and a low-carbon future, Southern Company and its subsidiaries develop the customized energy solutions our customers and communities require to drive growth and prosperity. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and govern our business to the benefit of our world. Our corporate culture and hiring practices have been recognized nationally by the U.S. Department of Defense, G.I. Jobs magazine, DiversityInc, Black Enterprise, Forbes and the Women's Choice Award. To learn more, visit www.southerncompany.com.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Field: Administrative & Clerical

Job Type: Standard

Primary Location: Georgia-Metro Atlanta-Atlanta

Operating Company: Southern Company Gas

Job Type: Standard

Travel (Up to...): Yes, 25 % of the Time

Union Covered: No

Work Location(s):

AGLR Corporate Office - 10 Peachtree Place NE (10AtlantaCODE)

10 Peachtree Place NE

Atlanta, 30309

Req ID: GAS2003912

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